To access the service, you must declare that you have read the privacy information by selecting the link at the bottom of the page
The Menarini International Foundation ("Foundation") informs you that the processing of your personal data, carried out through the reserved area of the website and/or the APP ("Site") or collected through this registration form (" Form") takes place in compliance with the applicable Privacy Law (Regulation (EU) 2016/679 - hereinafter referred to as the "Regulation") and the Privacy Policy of the Site.
1. Data Controller and DPO
The Data Controller is the Menarini International Foundation, with headquarters in Strada 6 - Building L, Centro Direzionale Milanofiori, 20089 Rozzano, Milan ("Data Controller").
The Data Protection Officer (“DPO”) can be contacted at the following address: dpo@menarini.com
2. What data we process
With your consent, the personal data that you provide when you interact with the Form, with the Site and use the related services and functions are processed. These data include, in particular, name and surname, personal data, contact details (email and telephone number, professional qualification, areas of interest, Linkedin profile (optional) as well as further data that the Data Controller may acquire, also from third parties, during the of your business ("Data").
In the event that you register for congresses and events, the following data will also be processed: details of the event you wish to register for, your image, telephone number and your voice, if any, taken during the event (or of webinars), his speeches and contributions made during the event.
In the event that you give your consent (optional) for profiling purposes, the following data will also be processed: user; session; date and time; visited page; time spent on the page; video running, magazines downloaded, and articles viewed, if any.
To allow us to register you in the reserved area, you must consent to the processing of the data entered and provide at least the information marked with the asterisk symbol (*). In the absence of the mandatory data or consent, we will not be in a position to proceed.
On the contrary, the information requested in the fields not marked with an asterisk are optional: if you decide not to provide them, there will be no consequences. Consent to profiling is also optional: if you decide not to provide it, or to revoke it, your data will be processed in a completely anonymous form.
In any case, the Data Controller may process your Data, even without your prior consent, to fulfill legal obligations, regulations and Community legislation, to exercise rights in court, to pursue its legitimate interests and for all cases provided for by articles 6 and 9 of the Regulation, where applicable.
The treatment takes place with both computer and paper means, applying the security measures provided for by current legislation.
3. Why we process your data
The Data is processed to manage your request for registration in the Reserved Area made through the Form, allow you to use the services therein and maintain your account; the legal basis for the processing of your personal data for this purpose is your consent (articles 6.1.(a) and 9.2.(a) of the Regulation).
Furthermore, your data is processed to register you and allow your participation in events and congresses for which you may register, the processing of any requests for information and reports made through the Form, the management of check-in and check-out and certificates of participation, as well as to report events of interest to you. In this case, the legal basis of the processing is represented by your consent, which you give by registering for the individual events.
During the events audio-video recordings are made to be included in the proceedings. To this end, you will be asked to accept an Image Use Release. The data relating to this release (including images and voice) are necessary for the execution of the same, which constitutes the legal basis of the treatment pursuant to art. 6.1 lit. b). In the event that you decide not to provide such data, you will not be able to participate in the event, in which the video recordings are made in compliance with what is indicated in the Disclaimer.
Furthermore, but only with your optional consent, which constitutes the legal basis of the processing pursuant to art. 6.1.(a) of the Regulation, the Data are processed:
For sending the Foundation's newsletter. Please note that the Newsletters you will receive contain a "Pixel Tag", through which the Data Controller detects certain information, for example if and when you opened and/or canceled the email, which newsletter links you clicked on, your client mail, if the email was opened from more than one IP address, as well as some anonymous and aggregated information about the geographical areas of the users, etc. The Foundation processes this information to verify the effectiveness of its information campaigns, based on art. 6.1.(f) of the Regulation. Many service providers and e-mail clients allow you to set a special function that prevents this detection - check the relevant settings if you do not want the Foundation to process the above information.
To send other publications or materials expressly requested by you through the functions of the reserved area, such as for example (if you are authorized to prescribe medicines based on the applicable legislation) sending the magazine Minuti Scientifici and/or Minuti d'Arte;
To create profiles based on your needs, interests and preferences, aimed at improving the service and offering personalized content ("profiling")
By selecting the relevant options and by ticking the consent box, you agree to the processing of your personal data for the above purposes, as described in this information notice.
You may at any time revoke the consent(s) you conferred for the above purposes – to do so, please proceed as follows:
- event participation: send a consent withdrawal request via the dedicated section
- newsletter subscription: use the unsubscribe link displayed in each newsletter you receive from us, or by following the instructions at the link Newsletter
- profiling: remove the tick in the box where you conferred your consent;
- terminate your restricted access area account: send an account termination request via email to milan@fondazione-menarini.it, or use the link to our contact form: Contact form
Your data may in any case be processed, even without your consent, for the purpose of complying with laws, regulations, EU Law (art 6.1.(c) of the GDPR, to perform statistics on the Website’s usage and ensure its proper functioning (art. 6.1.(f) of the Regulation), to enforce the Code of Conduct of the Menarini Group and to establish or defend the legal claims in the interest of the Company (art. 6.1.(f) and art. 9.2.(f) of the Regulation)
The personal data are entered into the Company computer system in full compliance with data protection law, including security and confidentiality profiles and based on principles of correct practice, lawfulness and transparency in processing.
Data shall be stored for as long as strictly necessary for the attainment of the purposes for which they were collected (e.g. until you unsubscribe from the newsletter or the reserved area) and in any in compliance with the time limits set by law and with the principles of data minimisation, storage limitation and rational management of archives.
All your data will be processed on paper or by means of automated instruments, which in any case ensure an appropriate level of security and confidentiality. With reference to profiling, we inform you that the navigation data will be deleted after 12 months from their collection.
4.Persons who have access to the Data
The Data are processed electronically and manually according to procedures and logics relating to the abovementioned purposes and are accessible by the Controller’s staff authorised to process personal Data and their supervisors, and in particular to staff belonging to the following categories: technical, IT and administrative staff, product managers, as well as other individuals who need to process the data to perform their job duties, including members of the Supervisory Board in the pursuit of its supervisory activities and for the enforcement of the Menarini Group Code of Conduct, pursuant to Article 6.1.f and Recital 48 of the GDPR. The Data may be communicated, also in countries outside the European Union (“Third Countries”) to: (i) institutions, authorities, public bodies for their institutional purposes; (ii) professionals, independent consultants –individually or in partnerships- and other third parties and providers which supply to the Controller commercial, professional or technical services required to operate the Website (e.g., provision of IT and Cloud Computing services), in order to pursue the purposes specified above and to support the Company with the provision of the services you requested (e.g. co-organisers of the events or service providers); (iii) third parties in the event of mergers, acquisitions, transfers of business -or branches thereof-, audits or other extraordinary operations.
The mentioned recipients shall only receive the Data necessary for their respective functions and shall duly undertake to process them only for the purposes indicated above and in compliance with data protection laws. The Data can furthermore be communicated to the other legitimate recipients identified from time to time by the applicable laws. With the exception of the foregoing, the Data shall not be shared with third parties, whether legal or natural persons, who do not perform any function of a commercial, professional or technical nature for the Controller and shall not be disseminated. The individuals who receive the data shall process them, as the case may be, in the capacity as Controller, Processor or person authorised to process personal data, for the purposes indicated above and in compliance with data protection law.
Regarding any transfer of Data outside the EU, including in countries whose laws do not guarantee the same level of protection to personal data privacy as that afforded by EU Law, the Controller informs that the transfer shall in any event take place in accordance with the methods permitted by the GDPR, such as, for example, on the basis of the user’s consent, on the basis of the Standard Contractual Clauses approved by the European Commission, by selecting parties enrolled in international programmes for free movement of data or operating in countries considered safe by the European Commission.
When you participate in events or congresses, your identification data, audio/video recordings and presentations may be disseminated via the Internet through our website.
5.Your Rights
By contacting the Controller at the addresses indicated above you can, at any time, exercise the rights pursuant to Articles 15-22 of the GDPR such as, for example, obtaining an updated list of the individuals who can access your data, obtain confirmation of the existence or otherwise of personal data which relates to you, verify their content, origin, correctness, location (also with reference to any Third Countries ), request a copy, request their rectification and, in the cases provided by the GDPR, request the restriction of their processing, their erasure, oppose. You may also revoke your consent at any time as set out at paragraph 3. Likewise, you can always report observations on specific uses of the data regarding particular personal situations deemed incorrect or unjustified by the existing relationship to the DPO or submit complaints to the Data Protection Authority. You may withdraw your consent at any time - however that shall not impair the lawfulness of the processing carried out before consent withdrawal.
RELEASE FOR THE USE OF IMAGE(S)
This disclaimer applies only if you register for conferences through the Website.
With reference to the applicable regulations on my image rights and other related rights, I hereby authorise the recording of my image and its subsequent use and dissemination, also on the web (www.fondazione-menarini.com) and/or Social Networks (e.g Linkedin, Youtube, etc)., by the Fondazione Internazionale Menarini (“Fondazione”).
I also authorise duplication, use, processing, editing, media reproduction, public broadcasting, in any manner whatsoever (including but not limited to, articles, brochures, essays and presentations, publication on websites and any other communication channels of the Company).
I hereby waive the exercise of any right of approval for the uses described above (to the extent that said uses do not harm the honour, reputation or dignity of the undersigned). It being understood that the recording and use of my image are granted on a gratuitous basis.
I acknowledge that Fondazione shall not be liable in the event that such images are illegally used by third parties, with the sole exception where such use is due to intentional misconduct or gross negligence by Fondazione
